Data protection

Privacy policy

We are very delighted that you have shown interest in our company. Data protection is of a particularly high priority for the management of the Materna Virtual Solution GmbH (hereinafter referred to as “Materna Virtual Solution” or “we“).

Personal data is always processed in accordance with the General Data Protection Regulation(GDPR) and the Federal Data Protection Act (BDSG). By means of this data protection declaration, we provide information about the collection of personal data from the data subject in accordance with Art. 13 GDPR.

1. definitions

This privacy policy uses the following terms, among others, as defined in the GDPR

a) Personal data

“Personal data” means any information relating to an identified or identifiable natural person (hereinafter “data subject“). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

b) Processing

“Processing” means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

c) Restriction of processing

“Restriction of processing” is the marking of stored personal data with the aim of restricting its future processing.

d) Profiling

“Profiling” means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behavior, location or movements.

e) Responsible persons

“Controller” means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data.

f) Processors

“Processors” are natural or legal persons, authorities, institutions or other bodies that process personal data on behalf of the controller.

g) Receiving party

“Recipients” are natural or legal persons, authorities, institutions or other bodies to whom personal data is disclosed, regardless of whether they are third parties or not.

h) Third parties

“Third party” means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorized to process personal data.

i) Consent

“Consent” means any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

2. name and contact details of the person responsible

Responsible for the processing of personal data in accordance with this privacy policy is the:

Materna Virtual Solution GmbH
Mühldorfstr. 8
81671 Munich
Germany
Tel.: 089 30 90 57 0
E-Mail: kontakt@virtual-solution.com
Website: www.materna-virtual-solution.com

3. contact details of the data protection officer

The data protection officer of Materna Virtual Solution GmbH is:

intersoft consulting services AG
Beim Strohhause 17
20097 Hamburg
Germany
Tel.: +49 40 790 235 – 0
E-Mail: datenschutz@virtual-solution.com

4. processing of personal data on the Materna Virtual Solution website – purposes and legal bases, recipients

a) Collection of personal data and information when accessing the Materna Virtual Solution website

Each time the Materna Virtual Solution website is accessed by users, information without personal reference and personal data of these users is collected and stored in the log files of the Materna Virtual Solution server. The (1) browser types, versions and language settings used, (2) the operating system used by the users, (3) the website from which the users access our website (so-called referrer), (4) the sub-websites which are accessed by the users on our website, (5) the date and time of access to our website, (6) the Internet Protocol address (IP address) of the users, (7) the Internet service provider of the users and (8) the amount of data accessed are collected and stored.

This information and personal data is required for the purpose of correctly delivering the content of our website, optimizing the content of our website and advertising for it, ensuring the long-term functionality of our information systems and our website and protecting them from attacks and damage.

The personal data and information collected in this way is evaluated statistically by Materna Virtual Solution and for the purpose of increasing data protection and data security in our company in order to ensure a level of protection appropriate to the risk for the personal data processed by us. The personal data and information collected when the website is accessed is stored separately from other personal data of the data subject and personal data collected when the website is accessed, in particular the IP address of the user, is deleted 14 days after it is collected, unless an attack or threat by the user has been detected. This personal data is not passed on to third parties.

Insofar as we collect and process personal data of the users when they access the Materna Virtual Solution website, such as in particular the IP address of the users, the legal basis for this is Art. 6 para. 1 letter f GDPR, because this processing is necessary to safeguard the legitimate interests of those responsible. The legitimate interests pursued by Materna Virtual Solution are to increase data protection and data security in the company in order to ensure a level of protection appropriate to the risk for the personal data processed by Materna Virtual Solution and to protect the information systems and the website of Materna Virtual Solution from attacks and damage.

b) Transfer/recipient

Your data will not be transferred to third parties unless we are legally obliged to do so, or the transfer of data is necessary for the execution of the contractual relationship or you have previously expressly consented to the transfer of your data.

External service providers and partner companies such as online payment providers or shipping companies commissioned with the delivery will only receive your data if this is necessary to process your order. In these cases, however, the scope of the transmitted data is limited to the necessary minimum. Insofar as our service providers come into contact with your personal data and process it on our behalf in accordance with instructions, we ensure that they comply with the provisions of data protection laws in the same way as part of order processing in accordance with Art. 28 GDPR. Please also note the respective data protection notices of the providers. The respective service provider is responsible for the content of external services, whereby we check the services for compliance with the legal requirements within the scope of reasonableness.

c) Registration on and contact via the Materna Virtual Solution website

The data subject has the option of registering on the Materna Virtual Solution website by providing personal data or contacting Materna Virtual Solution. Which personal data is transmitted to Materna Virtual Solution in the process is determined by the respective input mask or contact form for registration or contacting. The personal data transmitted by the data subject to Materna Virtual Solution is collected and stored exclusively for the purposes of the registration or for processing the contact request of the data subject. The data may be passed on to a Materna Group company depending on the reason for the contact. This personal data will not be passed on to third parties outside the Group. The legal basis for the processing of this personal data during registration is Article 6(1)(b) GDPR, as the processing is necessary for the performance of a contract between Materna Virtual Solution and the data subject or for the implementation of pre-contractual measures taken at the request of the data subject. The legal basis for the processing of personal data in the context of establishing contact is Art. 6 para. 1 sentence 1 lit. f GDPR. If we request information via our contact form that is not required to contact you, we have always marked this as optional. We use this information to specify your request and to improve the processing of your request. This information is provided expressly on a voluntary basis and with your consent, Art. 6 para. 1 sentence 1 lit. a GDPR. If this involves information on communication channels (e.g. telephone number), you also consent to us contacting you via this communication channel in order to respond to your request. You can of course revoke this consent at any time for the future.

d) Direct advertising, product information and newsletters from Materna Virtual Solution

On the website, we offer the option of receiving direct advertising, product information and newsletters from Materna Virtual Solution by e-mail. For this purpose, we require the data subject’s e-mail address.

We may use the e-mail address that we have received from the data subject in connection with a contract for the use of Materna Virtual Solution products by the data subject for direct marketing for our own similar goods or services, provided that the data subject has not objected to such use. The legal basis for this use is Article 6(1)(f) GDPR in conjunction with § Section 7 (3) UWG, because the processing is necessary to safeguard the legitimate interests of Materna Virtual Solution. The legitimate interests pursued by Materna Virtual Solution are the advertising of products and services to customers. The data subject may object to this use at any time in accordance with the information at the end on the right of objection pursuant to Art. 21 GDPR, without incurring any costs other than the transmission costs according to the basic tariffs.

In addition, we collect and process the e-mail address of the data subject for the purpose of sending direct advertising, product information and newsletters from Materna Virtual Solution by e-mail, provided that the data subject has given his or her consent to this. This consent is logged and the data subject can retrieve the content of the consent and this notice at any time. The data subject can revoke their consent at any time with effect for the future, as described in the declaration of consent below.

The content of the declaration of consent is:

“Yes, I consent to Materna Virtual Solution GmbH informing me regularly by e-mail about new products and offers in the field of mobile security and sending me e-mail newsletters. For this purpose, Materna Virtual Solution GmbH may store and use the e-mail address I have provided. I can revoke this consent at any time with effect for the future. The revocation can be sent by post to Materna Virtual Solution GmbH, Blutenburgstr. 18, 80636 Munich or by e-mail to marketing@virtual-solution.com. You can also unsubscribe from e-mail advertising and the e-mail newsletter by clicking on the link at the end of the e-mail.”

The legal basis for the processing of this personal data is the consent of the data subject (Art. 6 (1) (a) GDPR).

e) Cookies

The Materna Virtual Solution website uses cookies. Cookies are small text files that are stored on the user’s end device via an Internet browser when they visit our website and are stored there for later retrieval. A cookie typically contains the name of the domain from which the cookie originates, the “lifetime” of the cookie and a unique identifier. Cookies enable the website visited to distinguish the user’s individual browser from other Internet browsers. A specific Internet browser can be recognized and identified via the cookie. The purpose of this recognition is to make it easier for users to use our website. The users of a website that uses cookies can continue to be identified during their visit to the website when switching from one website to the next and do not, for example, have to re-enter their access data each time they visit the website because this is taken over by the website and the cookie stored on the user’s terminal device.

The following cookies are used on the Materna Virtual Solution website:

– Session cookies

Session cookies are temporary cookies that remain in the cookie file of the user’s browser until the user leaves the Materna Virtual Solution website and are primarily required to enable the use of the Materna Virtual Solution website. These session cookies are deleted when the users end their browser session.

– Cookies from Polylang

Cookies from Polylang to recognize and store the language used or selected by users. This cookie is deleted after one year. Further information on the name, value, storage duration and deactivation of this cookie can be found at https://polylang.pro/doc/is-polylang-compatible-with-the-eu-cookie-law can be called up.

The legal basis for any processing of personal data by session cookies and by the Polylang cookie is Article 6(1)(f) GDPR, as the processing is in the legitimate interest of Materna Virtual Solution to offer our website in multiple languages.

– Cookies in connection with Google AdWords, Google Maps, YouTube, LinkedIn, Hubspot and econda Analytics

The data subject can determine whether cookies can be set and retrieved or whether cookies are blocked or deleted by means of a corresponding setting in the Internet browser used. Information on the management and deletion of cookies as well as corresponding instructions for the common browsers can be found, for example, at www.meine-cookies.org retrievable. If the data subject deactivates the setting of cookies in the Internet browser used, not all functions of our website may be fully usable.

f) Use of Borlabs

Borlabs is a consent management tool that enables websites to protect user privacy and comply with GDPR when it comes to cookies and other technologies.

Through the “Borlabs” function, we inform our website visitors about the use of cookies and other technologies on our website and enable them to make a decision about their use

The following information is stored in the borlabs-cookie:

• Cookie runtime
• Cookie version
• Domain and path of the WordPress website
• Consents
• UID

The borlabs cookie stores the consent you gave when you entered the website. If you wish to revoke this consent, simply delete the cookie in your browser. When you re-enter/reload the website, you will be asked for your cookie consent again.

The cookie is automatically deleted after 12 months.

No information is transmitted to Borlabs itself.

The legal basis is Art. 6 para. 1 lit. f) GDPR. Our legitimate interest lies in the user-friendliness of the website and in fulfilling the legal requirements of the GDPR and the TDDDG.

The user can prevent or terminate the installation of cookies and their storage, and thus their cookie consent, at any time by changing their browser settings. You can open the cookiebot settings via the following link: “Website cookies”

g) Use of Polylang

We use Polylang, a plugin from WP SYNTEX, 8, rue Joseph Cugnot 38307 Bourgoin Jallieu, France, for the multilingual presentation of our website. Polylang makes it possible to provide content in different languages and to improve the user experience by adapting the language of the website.

When using Polylang, technically necessary cookies are set to save the language you have selected and to display it automatically on your next visit. This involves processing information such as your IP address, browser information and the language setting of your end device. The data is deleted as soon as it is no longer required for processing purposes.

Further information on data processing by Polylang can be found in the provider’s privacy policy at https://polylang.pro/privacy-policy.

The processing is based on our legitimate interest in accordance with Art. 6 para. 1 lit. f GDPR to provide you with a user-friendly and linguistically adapted website.

h) Use of Google Ads

Materna Virtual Solution has integrated Google Ads on its website. Google Ads is an Internet advertising service that enables advertisers to place ads in Google search engine results as well as in the Google advertising network and is offered by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (hereinafter “Google”).

The purpose of Google Ads is to promote our website by displaying targeted advertising on the websites of third-party companies and in the search engine results of the Google search engine and to display targeted third-party advertising on our website.

If users reach our website via a Google ad, a conversion cookie is stored in the user’s browser by Google (for cookies, see section 4 d above). The conversion cookie can be used to track whether certain subpages on our website have been accessed. The conversion cookie is deleted after thirty days.

Google uses conversion cookies to create visit statistics for our website, which we use to determine the total number of users who have been referred to us via ads. Personal data such as the websites visited by the users are stored. Each time users visit our website, their personal data, including their IP address, is also transmitted to Google in the USA and stored there. Google anonymizes this log data by deleting part of the IP address and cookie information after 9 and 18 months respectively.

Users can prevent the setting of cookies by our website, as shown above under point 4 d), by means of a corresponding setting of the Internet browser used and thus object to the setting of cookies. Such a setting of the Internet browser used also means that Google does not place a conversion cookie on the user’s Internet browser and Google Ads is not used by the user. In addition, a cookie already set by Google Ads can be deleted via the internet browser.

Furthermore, users can object to the delivery of targeted advertising by Google. To do this, users must click on the link www.google.de/settings/ads and make the desired settings there.

Insofar as data is processed outside the EEA, where there is no level of data protection corresponding to the European standard, we have concluded EU standard contractual clauses with the service providers to establish a secure level of data protection.

You can find more information on data protection in the context of Google Ads at: https://policies.google.com/technologies/ads?hl=de

Data is only collected and stored with your express consent in accordance with Art. 6 (1) sentence 1 lit. a) GDPR. This can be revoked at any time with effect for the future.

i) Integration of Google Maps

Materna Virtual Solution has integrated content from Google Maps on its website. Google Maps is a service for displaying addresses on city plans and maps offered by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (hereinafter “Google”).

By visiting the Materna Virtual Solution website, Google receives the information that the user has accessed the corresponding subpage of our website. In addition, the data mentioned under point 4 a) is transmitted. This takes place regardless of whether Google provides a user account through which the user is logged in or whether no user account exists. If the users are logged in to Google, this data is assigned directly to their accounts. If users do not wish to be associated with their Google profile, they must log out beforehand.

Google stores this data as user profiles and uses it for the purposes of advertising, market research and/or the needs-based design of its website. Such an evaluation is carried out in particular (even for users who are not logged in) to provide needs-based advertising. Users have the right to object to the creation of these profiles, whereby they must contact Google to exercise this right.

The use of Google Maps is in the interest of an appealing presentation of our online offers and to make it easy to find the places we have indicated on the website. If you do not wish Google to process data via this service, you can deactivate the use of JavaScript in your browser settings. Please note that in this case you will not be able to use the interactive map function of Google Maps.

Where data is processed outside the European Economic Area/EU, where there is no level of data protection in line with the European standard, Google states that it uses standard contractual clauses.

You can find more information on the handling of usage data in Google’s privacy policy: https://www.google.de/intl/de/policies/privacy/.

Data is only collected and stored with your express consent in accordance with Art. 6 (1) sentence 1 lit. a) GDPR. This can be revoked at any time with effect for the future.

j) Use of YouTube

Materna Virtual Solution has integrated YouTube videos on its website, which are stored on https://youtube.com/, so that these YouTube videos can be played directly on our website. Each time a Materna Virtual Solution website on which a YouTube video has been integrated is accessed, YouTube and Google receive information about which specific subpage of our website is visited by the user. In addition, the following information and personal data of the user is transmitted to YouTube IP address, date and time of the request including time zone, website accessed, amount of data transferred, browser, operating system and its interface, language and version of the browser software.

YouTube and Google always receive information via the YouTube component that users have visited our website if they are logged in to YouTube or Google at the same time as accessing our website; this takes place regardless of whether the users click on a YouTube video or not. This information is assigned to the user’s Google or YouTube account. If users do not want this information to be transmitted to YouTube and Google, they can prevent it from being transmitted by logging out of their YouTube accounts before accessing our website.

YouTube stores the data collected about users as usage profiles and uses these for the purposes of advertising, market research and/or the needs-based design of its website. Such an evaluation is carried out in particular (even for users who are not logged in) to display needs-based advertising and to inform other users of Google or YouTube about the activities of users on our website. Users have the right to object to the creation of these user profiles, whereby they must contact YouTube to exercise this right.

The legal basis for the use of YouTube by Materna Virtual Solution is Art. 6 (1) (a) GDPR.

The provider of YouTube is YouTube LLC, 901 Cherry Ave, San Bruno, CA 94066, USA. YouTube LLC is a subsidiary of Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Further information on the purpose and scope of data collection and its processing by YouTube can be found at https://www.google.de/intl/de/policies/privacy/ and https://www.youtube.com/yt/about/de/ can be called up.

Where data is processed outside the European Economic Area/EU, where there is no level of data protection in line with the European standard, Google states that it uses standard contractual clauses.

k) Use of LinkeIn Ads, Analytics and Marketing Solutions

We use “LinkedIn Ads, Analytics and Marketing Solutions” on our website, a service provided by LinkedIn Ireland (hereinafter referred to as: “LinkedIn”). LinkedIn Ads stores and processes information about your usage behavior on our website. Among other things, LinkedIn Ads uses cookies for this purpose, i.e. small text files that are stored locally in the cache of your web browser on your end device and that enable an analysis of your use of our website.

We use LinkedIn Ads for marketing and optimization purposes, in particular to analyze the use of our website and to continuously improve individual functions and offers as well as the user experience. By statistically evaluating user behavior, we can improve our offer and make it more interesting for you as a user. The legal basis for the processing is your voluntary consent within the meaning of Art. 6 para. 1 lit. a) GDPR. Without your consent via our consent tool, no data will be processed for LinkedIn Conversion Tracking. Once you have given your consent, you can revoke it at any time with effect for the future by changing your selection in the cookie settings. You can prevent the installation of cookies by deleting existing cookies and deactivating the storage of cookies in the settings of your web browser. We would like to point out that in this case you may not be able to use all the functions of our website to their full extent. You can also prevent the collection of the aforementioned information by LinkedIn by setting an opt-out cookie on one of the websites linked below:

https://www.linkedin.com/psettings/guest-controls

https://optout.aboutads.info/?c=2 – !/

https://www.youronlinechoices.com/de/praferenzmanagement/

We would like to point out that this setting will be deleted if you delete your cookies. You can object to the collection and forwarding of personal data or prevent the processing of this data by deactivating the execution of JavaScript in your browser. You can also prevent the execution of Java Script code altogether by installing a Java Script blocker (e.g. https://noscript.net/ or https://www.ghostery.com). We would like to point out that in this case you may not be able to use all the functions of our website to their full extent.

As part of processing via LinkedIn, data may be transferred to the USA and Singapore. The security of the transfer is regularly ensured by so-called standard contractual clauses, which guarantee that the processing of personal data is subject to a level of security that corresponds to that of the GDPR.

Information from the third-party provider: LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland. Further information from the third-party provider on data protection can be found on the following website: https://www.linkedin.com/legal/privacy-policy

l) Use of Hubspot

Materna Virtual Solution uses HubSpot, a service of HubSpot Inc., on its websites for analysis purposes.

So-called “web beacons” are used and “cookies” are also set, which are stored on your computer and enable us to analyze your use of the website. HubSpot evaluates the information collected (e.g. IP address, geographical location, type of browser, duration of the visit and pages accessed) on behalf of Materna Virtual Solution in order to generate reports on the visit and the pages visited.

If e-mail newsletters are subscribed to and other documents are obtained, we can also use HubSpot to link users’ visits to websites with their personal details (in particular name/e-mail address) on the basis of consent given, thus recording them on a personal basis and informing users individually and in a targeted manner about preferred topics.

Data is only collected and stored with your express consent in accordance with Art. 6 (1) (a) GDPR. This can be revoked at any time with effect for the future.

If you generally do not want HubSpot to collect data, you can prevent the storage of cookies at any time by changing your browser settings accordingly.

Further information about how HubSpot works can be found in the HubSpot Inc. privacy policy, available at: https://legal.hubspot.com/de/privacy-policy

As part of processing via HubSpot, data may be transferred to the USA. The security of the transfer is ensured by so-called standard contractual clauses, which guarantee that the processing of personal data is subject to a level of security that corresponds to that of the GDPR.

m) Use of econda Analytics

Pseudonymized data is collected and stored by solutions and technologies from econda GmbH (Zimmerstraße 6, 76137 Karlsruhe, www.econda.de) and user profiles are created from this data using pseudonyms in order to design and optimize this website in line with requirements. econda works on our behalf. The data will not be passed on to third parties or transferred to third countries.

Data processing purposes:

• Analytics
• Optimization

With your opt-in, cookies are used for the purpose described above, which enable the recognition of an Internet browser. However, user profiles are not merged with data about the bearer of the pseudonym without the express consent of the user. In particular, IP addresses are made unrecognizable immediately after receipt, which means that it is not possible to assign usage profiles to IP addresses. You can of course withdraw your consent at any time.

Technologies used:

• Cookie
• Local memory

Personalized tracking only takes place if you have given your consent (Article 6 (1) (a) GDPR).

The following data is recorded:

• Information on the device used
• Information on pages viewed during the website visit
• Information on access data

 

Visitors to this website can object to this data collection and storage at any time for the future here.

 

The objection only applies to the device and the browser on which it was set, please repeat the process on all devices if necessary. If you delete the opt-out information from the cookie and local storage, requests will be sent to econda again.

The data is only processed and stored for the period of time required to achieve the respective processing purpose or for as long as there is a statutory retention period (in particular under commercial and tax law). Once the purpose has been achieved or the retention obligation has expired, the corresponding data is routinely deleted.

Data processing partner:

econda GmbH
Zimmerstr. 6
76137 Karlsruhe, Germany
www.econda.de

5. processing of personal data when supporting Materna Virtual Solution products – purpose and legal basis, recipients

Materna Virtual Solution collects and processes personal data for the purpose of supporting its products. Customers or interested parties can submit support requests via telephone, e-mail or the Materna Virtual Solution website on the following topics:

• Questions about the configuration
• Questions about the general mode of operation
• Reporting technical problems
• Requests for change requests
• Other technical inquiries

The incoming support requests and personal data transmitted by customers or interested parties are stored in an internal ticket system of Materna Virtual Solution and used for the purpose of documenting and processing the support request and for contacting the respective customers or interested parties in order to be able to provide appropriate feedback.

When a ticket is created in the Materna Virtual Solution ticket system, it automatically sends an e-mail to the e-mail address from which the message was received. This confirmation contains, among other things, a link via which the customers or interested parties can view the ticket they have created.

A support ticket can be accessed by Materna Virtual Solution employees, the Materna Virtual Solution sales partners responsible for the customers and the e-mail addresses provided by customers or interested parties when the ticket was created (the person concerned who created the ticket and any e-mail addresses copied by this person concerned). Tickets are managed logically separately and sorted by organization so that Materna Virtual Solution sales partners can only access tickets for the customers they support.

This processing of personal data of customers or interested parties by Materna Virtual Solution is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract, and is based on the legal basis of Article 6(1)(b) GDPR.

6. processing of personal data for marketing purposes – purpose and legal basis, recipients

Materna Virtual Solution collects and processes the personal data of interested parties for the purpose of submitting offers and for sales purposes when an interested party contacts Materna Virtual Solution and expresses an interest in Materna Virtual Solution’s products. The contact details provided by the interested party to Materna Virtual Solution are stored and processed in Materna Virtual Solution’s CRM system. Materna Virtual Solution transmits the personal data of interested parties, which have been collected by Materna Virtual Solution for the purpose of submitting an offer or for sales purposes, to internal departments and sales partners or companies of the Materna Group for further sales processing and contacting the interested parties.

This processing of personal data of the interested parties by Materna Virtual Solution is either based on the consent of the interested parties (legal basis: Art. 6 para. 1 letter a GDPR) or is necessary for the implementation of pre-contractual measures (legal basis: Art. 6 para. 1 letter b GDPR).

7. processing of personal data for applications and in the application process – purpose and legal basis, recipients

Materna Virtual Solution collects and processes the personal data of applicants for the purpose of carrying out the application process. Processing may also be carried out electronically, e.g. if applicants send corresponding application documents by e-mail or use the applicant portal of the HR software Personio offered on the website to create an online application. Materna Virtual Solution has commissioned Personio SE & Co KG, Seidlstraße 3, 80335 Munich to process the personal data of an online application as a processor and for this purpose transmits the data collected from the data subject in the context of an online application to Personio SE & Co KG. Information from job-related social networks such as LinkedIn and Xing may also be used to assess an application. If Materna Virtual Solution concludes an employment contract with applicants, the transmitted data will be stored for the purpose of implementing the employment relationship in compliance with the statutory provisions. If Materna Virtual Solution does not conclude an employment contract with the applicants, the application documents will be deleted two months after notification of the rejection decision, unless longer storage is necessary due to the legitimate interests of the controller. Such a legitimate interest exists, for example, in the case of proceedings under the General Equal Treatment Act (AGG).

This personal data is not passed on to third parties outside the Group. Your personal data will not be transferred to countries outside the European Union.

This processing of personal data of applicants by Materna Virtual Solution is necessary for the execution of the application procedure and is based on the legal basis of Art. 6 para. 1 letter b GDPR, § 26 BDSG.

With your consent, we may transfer your personal data to companies affiliated with us, insofar as this is permissible within the scope of the stated purpose and legal basis. Furthermore, we may forward your application documents to companies of the Materna Group within the scope of applicant management. The legal basis for this is your consent pursuant to Art. 6 para. 1 lit. a GDPR. You can revoke this at any time with effect for the future.

8. obligation of the data subject to provide personal data and possible consequences of non-provision

The data subject is obliged to provide us with personal data if we conclude a contract with them. Failure to provide the personal data would mean that the contract with the data subject could not be concluded. In addition, the provision of personal data is necessary for the use of the products and the website of Materna Virtual Solution. Failure to provide the personal data would mean that the products or the Materna Virtual Solution website could not be used or could only be used with a limited range of functions.

9. no automated decision-making, no profiling

We do not use automated decision-making or profiling.

10. duration of storage and deletion of personal data

Materna Virtual Solution only stores personal data of the data subject for as long as is necessary for the purposes for which it is processed, unless statutory retention periods require longer storage. If the purpose for which the personal data was collected or processed no longer applies, it is routinely deleted by Materna Virtual Solution.

11 Rights of the data subject

The data subject has the following rights:

• Right of access to the personal data concerned (Art. 15 GDPR)
• Right to rectification (Art. 16 GDPR)
• Right to erasure (Art. 17 GDPR)
• Right to restriction of processing (Art. 18 GDPR)
• Right to object to processing if the data processing is based on Art. 6 (1) (e) or (f) GDPR (Art. 21 GDPR); see also the note at the end on the right to object under Art. 21 GDPR
• Right to data portability (Art. 20 GDPR)
• The data subject’s right to withdraw consent at any time without affecting the lawfulness of processing based on consent before its withdrawal if the data processing is based on consent pursuant to Article 6(1)(a) or Article 9(2)(a) GDPR
• Right to lodge a complaint with a supervisory authority (Art. 77 GDPR)

 

12. amendment of this privacy policy

From case to case, it is necessary to adapt and change the content of this privacy policy. Materna Virtual Solution reserves the right to change or adapt this data protection declaration at any time in compliance with the applicable data protection regulations.

The current status is: 01.2025

 

Reference to the right to object pursuant to Art. 21 GDPR

1. right to object due to the particular situation

You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on point (e) (public security) or (f) (data processing on the basis of a balancing of interests) of Article 6(1) GDPR, including profiling based on those provisions. Materna Virtual Solution will no longer process the personal data unless Materna Virtual Solution can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defense of legal claims.

2. right to object to direct advertising

If Materna Virtual Solution processes personal data for direct marketing purposes, the data subject shall have the right to object at any time to processing of personal data concerning him or her for such marketing, which includes profiling to the extent that it is related to such direct marketing. If the data subject objects to the processing for direct marketing purposes, the personal data will no longer be processed for these purposes.

3. exercise of the right of objection

The right of objection can be exercised informally, for example by post to Materna Virtual Solution GmbH, Blutenburgstr. 18, 80636 Munich, or by e-mail to marketing@virtual-solution.com.